A straightforward guide to ensuring your care home is fire safety compliant

Introduction

Protect, responsible person, Fire, Care Homes

Being the ‘responsible person’ for a care home means knowing about people and how to care for them, right?

……………..not entirely, no! You are also expected to understand and be compliant with the Regulatory Reform (fire safety) order 2005.

You could be forgiven for being unclear on exactly what this means – and you would be far from alone; More than half of London care homes fail fire safety checks. The London Fire Brigade found that 57% of the 177 care homes in a series of one-off inspections received a formal notification to address fire safety issues.

The problem is (and you will know this better than anyone) the people you care for are vulnerable, so the possible consequences of a fire are unthinkable. If non-compliance is found to be a contributing factor you could face prosecution resulting in fines and even a prison sentence!

Recently, a Hertfordshire care home was fined £175,000 for five fire safety breaches after a fire left two people dead and a South London care home was fined more than £100,000 for breaching fire safety regulations after a pensioner died in their care.

In this blog we will summarise and explain in simple terms the most important steps you need to take to be fire safety compliant, if you need the full chapter and verse, this can be found on the government website:

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/14885/fsra-residential-care.pdf

If you read the guide and decide that you are unable to apply the guidance, then you should seek expert advice. Premises with very large numbers of residents (e.g. greater than 60), or with complicated layouts (e.g. a network of escape routes, or split levels), or those of greater than four storeys, or which form part of a multi-occupied complex, will probably need to be assessed by a competent person who has comprehensive training or experience in fire risk assessment.


Fire Safety Compliant Checklist

Responsible Person Fire

1.    Identify the Responsible Person

The person in charge of fire safety in a business is known as the ‘Responsible Person’. This is the employer, owner of the premises or person who controls the premises. In a care home, the care home manager is usually the Responsible Person.

Fire safety check list

2.    Carry out a fire risk assessment:

By law all care homes must carry out a fire risk assessment which should:

a.     Identify fire hazards

b.     Identify people at risk - It is important that each individual’s needs are addressed in a Personal Emergency Evacuation Plan (PEEP).

c.      Evaluate, remove, reduce and protect from risk:

d.     Record, plan, inform, instruct and train 

Fire alarm

3.  Install and maintain an L1 Fire Alarm System

To meet fire safety regulations, care homes need to have an ‘L1’ fire alarm system which provides the highest possible level of cover.

a.     An L1 system provides automatic detection – such as smoke or heat detectors – in every room in the care home.  

b.     In the event of a fire an L1 fire alarm system gives staff and residents as much time as possible to evacuate the care home.

c.      You MUST ensure your fire alarm system is serviced at least every 6 months by a qualified fire alarm engineer and tested weekly by a competent person.

Fire extinguishers EuroFeu

4.  Fire Extinguishers

Fire extinguishers are a legal requirement in care homes, it is essential:

a.     You have the correct number of fire extinguishers in the right locations to tackle a possible fire. Traditionally there are different types of extinguishers to fight different types of fire which can cause confusion for the user (particularly if used by elderly residents or busy staff). However, the new EuroFeu extinguisher from Meritas tackles multiple fire types (A,B,F and Electrical) reducing the user training required. Having a single extinguisher for all fire types avoids the fear and hesitation of selecting the correct extinguisher which saves valuable, potentially life-saving time in the event of a fire. https://meritas.co.uk/fire-extinguishers

b.     Consideration is given to ensuring occupants can easily handle the extinguishers on your premises. In a care home, where residents are elderly and there may be a high proportion of female carers, it’s important to make sure the extinguishers can be lifted and used by the majority of occupants. The EuroFeu fire extinguishers are easier to use and lighter weight than a traditional fire extinguisher.

c.     The Responsible Person carries out monthly visual checks and Fire extinguishers are serviced annually by a Competent Person in accordance with BS 5306-3:2017 

Fire Doors, Fire Exit

5.  Fire Compartmentation and Fire Doors

To prevent the spread of fire, different sections of a building must be built as fire-resistant compartments. These will resist the passage of fire for a specified period of time. For the compartment to resist fire, walls, ceilings, floors and fire doors must be specially designed and built using fire-resistant materials.

Having good quality fire doors in working order is essential for care homes.  These will slow down or limit the spread of smoke and fire, giving staff time to evacuate themselves and the residents.

Fire doors can be connected directly to your fire alarm, which means they can be kept open for convenience but will automatically close if the fire alarm goes off.  In these circumstances fire doors must be tested weekly as part of your fire alarm test and the doors should always be closed at night via a timer or manual override.

All fire doors must close properly, shutting squarely against the door stop.  They should be visually inspected at least once a quarter and repaired if required.

Fire doors are a vital part of ‘horizontal evacuation’, which we explain in section 7 below and which is an important fire evacuation strategy for care homes.

emergency lights

6. Emergency Lighting

People in your care home must be able to find their way to a place of safety if there is a fire by using escape routes that have enough lighting.

In most care homes particularly those that are larger and more complex, a comprehensive system of automatic emergency escape lighting should be in place to illuminate all the escape routes. It is essential that you check:

• All escape routes are covered by an acceptable form of emergency escape lighting

• There will always be sufficient lighting to safely use escape routes

• You have back-up power supplies for your emergency escape lighting

All emergency escape lighting systems should be regularly tested and properly maintained to an appropriate standard. Most existing systems will need to be manually tested. However, some modern systems have self-testing facilities that reduce routine checks to a minimum. If you are not sure how to carry out these tests you should contact your supplier or competent person.

Evacuation Training

7. Evacuation Training

Your care home staff and fire marshals will need general fire training, but even more importantly, everyone should know how to evacuate residents in the case of a fire.

As well as the more standard evacuation procedure (sometimes called ‘simultaneous evacuation’), where everyone leaves the premises immediately upon hearing the alarm, your team also need ‘horizontal’ evacuation training which allows for the fact that not all residents maybe mobile or able to evacuate themselves.

In this scenario, groups of occupants are moved more gradually from room to room ahead of the fire.  This buys time to reach all residents and is why having working fire doors is so important for care homes.

All of this should form part of your regular training and new team members should be trained as soon as possible when they join.

Hopefully this simple guide is useful to helping you achieve compliance however, if you’re short on time or ever in any doubt, then you can appoint a professional to take care of your compliance headache.


The safest way to ensure you comply fully with the law is to get expert help. Visit our website for further information www.meritas.co.uk

Are you the ‘Responsible Person’ for a non-domestic building?

Here’s 10 things you should know to comply with legislation – made simple!!

Responsible Person

1.    Put simply the Responsible Person is:

a.    In most cases the employer i.e. the company or organisation that employs people to work on the premises. However, in the case of a prosecution a director, manager, company secretary or similar officer of the company could be prosecuted as well as, or instead of, the corporate body.

b.    Or where the premises are not considered a workplace the person who has control of the premises in connection with conducting a trade, business or other undertaking (for profit or not) is the RP.

c.     Where the person in control of the premises does not have control in this way, the responsible person’ is deemed to be the owner.

In practical terms the person responsible for fire safety in a business could be any of the following:

  • Employer

  • Owner

  • Landlord

  • Occupier

  • Facilities manager

  • Building manager

Fire Risk Assessment

2.    It is your legal responsibility to conduct a Fire Risk Assessment and review it regularly. For peace of mind call in the experts who are trained, competent and conversant with the legislation. The areas they will look at will include:

a.     Eliminating the risk of fire where possible

b.     Fire prevention – e.g. smoke and fire alarms

c.     Fire-fighting equipment to tackle small fires

d.     Evacuation plans, exit routes and emergency lighting

e.     Identifying persons at risk

f.      Safety equipment checks

g.     Will people know what to do and how to use any safety equipment?

3.    Address any issues flagged by the Fire Risk Assessment

a.     You must implement measures to address any shortfalls highlighted – ignoring them is negligence and a criminal offence if the worst happens!

b.     An informal notice suggests improvements

c.     A formal fire safety notice tells you how to fix specific problems that have identified.

 

4.    You must provide Fire Detection, Warning Systems and Fire Fighting Equipment

Fire extinguishers

It is critical to have both fire detection and warning systems in place to alert building occupants to evacuate as soon as possible in case of emergency. The exact requirements depend on the type of building and the type of work undertaken in the premises, a fire risk assessor will be able to guide you on this.

Fire extinguishers and blankets are required to allow staff to fight small fires

It is the Responsible Person’s duty of care to ensure equipment will be operational in a fire emergency. Ensure expert advice is sought from a reputable company and all installation, testing and maintenance is up to the appropriate British Standards.

emergency exit lights

5.    Emergency Lighting

As a general rule, emergency lighting is required if premises are used during the hours of darkness.

Emergency escape lighting systems are designed to illuminate both escape routes and safety equipment if normal illumination fails during a fire or power failure. 

Emergency lights and signs must be sited to:

  • clearly show the exit routes to the final exits from the premises.

  • illuminate hazards such as stairways, changes in floor level, corridors, changes in direction.

  • highlight the outside of each final exit, plus plant rooms, lifts, toilets.

Testing and maintenance of emergency lighting to the BS 5266 code of practice is critical to keep your emergency lighting in good working order. Consult the fire experts to ensure you are compliant.

6. A competent person

Must regularly test and maintain all equipment. This includes fire alarms, fire-fighting equipment, emergency lighting and even signage.

7.   A competent person is someone who should:

  • understand the relevant fire safety legislation.

  • have appropriate education, training, knowledge and experience in the principles of fire safety.

  • have appropriate training and/or experience in carrying out maintenance checks on fire safety equipment.

8.     The Responsible Person needs to communicate fire safety information to staff

Ensure staff are fully informed of:

  • Identified fire risks

  • Fire safety information and instructions e.g. the evacuation plan

  • Drills

Staff should receive training on how to safely use any fire-fighting equipment.

9.    Keep detailed records

Fire Safety Log book

It is necessary to keep an up to date Fire Safety Log book which should document everything relevant to fire safety, including (but not an exhaustive list):

  • Risk assessments and findings.

  • Any deviations from standards.

  • Improvements made to fire safety measures.

  • False alarms.

  • Servicing/maintenance and testing.

  • Fire drills.

  • Training

10.    The Regulatory Reform (Fire Safety) Order

This guide is not intended to be a comprehensive explanation of the vital role the nominated responsible person plays in the Fire Safety of commercial premises in the UK. The legislation is very complicated and reading this guide is a good first step towards understanding it.

To read the full Regulatory Reform (Fire Safety) order 2005 visit: http://www.legislation.gov.uk/uksi/2005/1541/contents/made


The safest way to ensure you comply fully with the law is to get expert help. Visit our website for further information www.meritas.co.uk

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