Admin Sales Support Executive

Job title: Admin Sales Support Executive

Employment Type: Permanent

Reporting to: Directors

Department: Admin/Sales

Working hours: Flexible working hours

Location: Maldon, Essex

Salary: £8 to £12 per hour depending on experience.

Meritas Fire and Security Protection is a small but very busy business based in Maldon, Essex. We are well established with a solid client base but are planning for significant growth and need a strong Administrator/Sales Support Executive to support the Commercial and Technical Directors.

This is an exciting opportunity for administrators or sales coordinators with a background from (or desire to work in) a technical design, installation and support business. The role offers a broad variety of work, a good package and the opportunity to be an integral member of a friendly and mutually supportive team.

The main objective of this role is to significantly reduce the workload of the two directors.

Admin duties Include:

  • Monitoring and actioning emails

  • Answering telephone, dealing with initial enquiries appropriately

  • Booking business accommodation

  • Supporting the accreditation application process

  • Keeping health and safety/accreditation policies up to date

  • Taking minutes of meetings and following up actions

  • Document creation and editing

  • General admin duties

Sales Support duties include:

  • Preparing quotations (with input from Commercial Director)

  • Following up job quotations

  • Working with Commercial Director and Technical Director to schedule work

  • Ordering of equipment from suppliers in line with work schedule

  • Preparing reports – completion certificates, O&M manuals etc

  • Maintaining maintenance schedule, book in maintenance visits, forward and filing certificates

  • Managing maintenance/service agreement paperwork

  • Ensuring appropriate job quotations and job sheets are passed to financial controller and then filed

  • Organising despatches/collections/returns

Skills and Attributes

  • Fully competent in Microsoft Office 365, Word, Excel

  • Good verbal and written standard of English

  • The ability to build strong easy-going relationships with customers, suppliers and colleagues.

  • Responsible, enthusiastic, reliable and show initiative.

  • Confident and polite on the phone

  • Ability to co-ordinate multiple tasks at any one time and be calm under pressure

  • Organised with high attention to detail and able to learn quickly

  • Excellent Planning & Organisation Skills – prioritising workloads and resources

Previous Experience

At least two years as an administrator, PA or sales support within an engineering, construction or similar environment.

How to apply

Please complete the application form below with the required details.

Finally, wait for us to reply! You will hear back from us very soon. In fact, throughout the process, we strive to make sure you never go more than seven days without a response. 

Please note at this stage we do not require a curriculum Vitae (C.V.)  or any other supporting documentation. If we require any further information to be submitted, we will contact you directly by phone or email and request for this to be submitted. 

Application Form for 'Admin Sales Support Executive'

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